Identify the certificate requested
Ask the recipient which version of the certificate it requires and whether it must have been issued recently. A short certificate and a certificate showing fuller registration details may serve different purposes. Do not substitute one without checking.
Use an official certificate
If your certificate is missing or unsuitable, GOV.UK explains how to order an official copy for an event registered in England and Wales. Scotland and Northern Ireland use different ordering services. An official replacement is different from a photocopy made at home.
Check names and supporting records
Look for differences in names, spellings or dates across the documents your recipient requires. If a marriage certificate or change-of-name document is also requested, include it in the enquiry rather than assuming the birth certificate alone resolves the issue.
Plan legalisation and delivery
Before sending an original, agree the handling and return arrangements. Check whether the recipient also needs a translation and whether it wants the apostille included in that translation. Keep a record of the papers you send.
Common questions
Can my UK birth certificate be e-apostilled?
General Register Office documents cannot use the UK e-Apostille service. Discuss the paper route.
Can I order another official copy?
For England and Wales, use the GRO route linked on GOV.UK or contact the relevant local register office. Use the appropriate service for Scotland or Northern Ireland.
Sources & review
Reviewed 2026-10-22. Requirements can change. Check current official guidance and the receiving authority’s instructions before proceeding.