Match the document to its purpose
Begin with the written request from the overseas organisation. Check the issuing country, exact document name, original or certified-copy requirement and any translation requirement. A readily available copy may not be the version the recipient needs.
Some documents need certification first
A public registry document and a privately prepared document follow different preparation routes. A power of attorney, qualification certificate or passport copy may need a UK notary or solicitor to certify it before legalisation. Confirm the required professional and wording in advance.
Allow time for the whole journey
Think beyond the FCDO processing stage. The document may need to be obtained, checked, signed, delivered and translated. The total timetable should include return postage and the recipient’s own filing deadline.
What to send for an initial assessment
An initial description is enough to begin. We can tell you what further information or document view is needed and how to provide it. Arrange delivery of originals only after the service and return arrangements are agreed.
- Document type and issuing authority.
- Destination and receiving organisation.
- Any written certification instructions.
- Your deadline and preferred return method.
Common questions
Is an apostille a translation?
No. Legalisation and translation serve different purposes. Ask the recipient whether a translation is also needed and in what form.
Does legalisation guarantee acceptance?
No. It authenticates the relevant signature, seal or stamp; the recipient still determines whether the document meets its requirements.
Sources & review
- www.gov.uk/get-document-legalised
- www.gov.uk/get-document-legalised/apply-for-legalisation
- www.hcch.net/en/instruments/conventions/specialised-sections/apostille
Reviewed 2026-10-22. Requirements can change. Check current official guidance and the receiving authority’s instructions before proceeding.