Check eligibility before preparing the PDF
The FCDO does not offer e-Apostilles for every document. Its exclusion list includes General Register Office documents, ACRO and DBS certificates for England and Wales, Scottish and Northern Irish disclosure certificates, fingerprint certificates and ACCA membership certificates. Check the current list before proceeding.
Keep the original electronic file
The electronically signed file is the document that should be preserved and shared. Avoid editing, merging or printing and rescanning it after signing. Ask how your recipient wants the finished file delivered and how they will verify it.
Legal recognition and practical requirements
The HCCH says an e-Apostille cannot be refused simply because it is electronic. That does not settle whether the underlying document is the correct document for your transaction. Confirm the document type, language, certification and recipient workflow before choosing the route.
Discuss availability for your document
Send a description of the document and the recipient’s instructions first. We will confirm whether we can assist with the electronic route and provide the applicable quote. Do not assume a time-critical electronic service has been booked until you receive confirmation.
Common questions
Is a scanned signature an electronic signature for this application?
Do not assume so. The FCDO requires the PDF to be electronically signed by a UK notary or solicitor; ask the professional preparing the file.
Can a UK birth certificate receive an e-Apostille?
No. General Register Office documents, including birth certificates, are excluded from the UK e-Apostille service.
Sources & review
- www.gov.uk/get-document-legalised
- www.gov.uk/get-document-legalised/apply-for-legalisation
- www.hcch.net/en/instruments/conventions/specialised-sections/apostille
Reviewed 2026-10-22. Requirements can change. Check current official guidance and the receiving authority’s instructions before proceeding.